Negotiating for e-ILL Rights

While some vendors prohibit fulfilling Interlibrary Loan requests with electronic content, others permit it as long as you print a paper copy of the article first, but then you can scan the article to fulfill the request electronically. Going from electronic to paper to electronic is rather impractical.

Here are two clauses that I’ve used to negotiate rights to fulfill interlibrary loan requests electronically, no paper needed:

  1. It is understood that Licensee may wish to use [database name] for the purpose of fulfilling Interlibrary Loan requests. Licensee may use articles from [database] for Interlibrary Loan in accordance with the Copyright Act of the U.S. Transmission of printed or electronic articles through post or fax, or secure, self-deleting electronic transmission, such as Ariel or its equivalent, may be used in Interlibrary Loan.
  2. The Licensee’s library staff may supply to an authorized user of another library (whether by post, fax or secure transmission, using Ariel or its equivalent, whereby the electronic file is deleted immediately after printing), for the purposes of research or private study, a copy of an electronic original of an individual document.

I did not write these clauses from scratch, but instead stitched them together from existing licenses and the second example includes elements repeatedly retrieved via Google.

I’ve worked with some vendors who will not budge on their existing, unfriendly ILL clauses, others counter-offer with e-ILL friendly language of their own, and some just say “okay!”

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ERMes Website

Download the latest version of ERMes, get instructions, etc. http://murphylibrary.uwlax.edu/erm/

Author Affiliations

Galadriel Chilton, Electronic Resources Management Librarian, University of Connecticut

William Doering, Systems, Catalog & Digital Initiatives Librarian, University of Wisconsin - La Crosse

Norma J. Dowell, Library Assistant IV, Iowa State University

Jen Holman, Periodicals & Acquisitions Librarian, University of Wisconsin - La Crosse

Anna Hulseberg, Academic Librarian, Gustavus Adolphus College

ERMes Users

Alverno College Library

Baker College

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Birmingham City University

Canadian Agency for Drugs and Technologies in Health

Capella University

Cardinal Stritch University

Carleton College

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Drake University

Florida Institute of Technology

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Gustavus Adolphus College

Harrisburg Area Community College

Illinois Wesleyan University

Indian Institute of Management Bangalore

Iowa State University

Irish Research eLibrary

Lincoln University (Lincoln, New Zealand)

Loyola University Health Science Library

Manhattanville College

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National Science Foundation

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Northern Michigan University

Northwestern College

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Presbyterian College

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Southwestern College

Springfield College

SUNY-Rockland Community College

Technical University of Denmark

University of Alabama in Huntsville

University of Idaho

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University of Wisconsin-Colleges

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University of Wisconsin-Green Bay

University of Wisconsin-La Crosse

University of Wisconsin-Oshkosh

University of Wisconsin-Platteville

University of Wisconsin-River Falls

Viterbo University

Walden University

Wisconsin Department of Employee Trust Funds

ERMes Articles & Presentations

Presentation: The ERMes Story: A Work in Progress (Galadriel Chilton) part of Open to Change: Open Source and Next Generation ILS and ERMS
ALA Annual, Washington, DC, June 2010

Presentation: The ERMes Story: A Work in Progress (Galadriel Chilton)
Minnesota Innovative Users Group Conference, October 2009

Article: ERMes: Open Source Simplicity for Your E-Resource Management By William Doering and Galadriel Chilton
Computers in Libraries 29(8), September 2009

Presentation: Keeping It All Together: One Library's Strategy for Electronic Resource Management (William Doering)
WAAL, April 2009

Presentation: Getting a Handle on E-Resource Management: An ERM Panel (Galadriel Chilton)
Library Technology Conference 2009, March 2009

Article: A Locally Created ERM: How and Why We Did It By William Doering and Galadriel Chilton
Computers in Libraries 28(8), September 2008

June 2009
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